Record a bill — where expenses come from
Bills are entered at the end of a cruise. Here is where the entry lives and what counts as an expense.
Bills live on a trip. You enter them in the End Trip wizard, at the Bills step, when you close out a cruise — date, who you paid, a category, the amount, and an optional note.
Categories: Dockage, Fuel, Provisioning, Maintenance, Yard, Customs & fees, Crew, Other.
Priced fills in the Fuel Log count too. You don't re-enter them as bills — the Expense Report picks them up on its own. If you logged a fill AND wrote the dock's invoice as a Fuel bill on the same day for the same amount, that's treated as one purchase, and the invoice wins because it has the payee you typed.
Not available: a bill that belongs to the boat rather than to a cruise — an annual insurance premium, a yard bill between seasons — has nowhere to go today. Every bill has to be attached to a trip you're ending. If that's blocking you, say so; it's a known gap, not a mystery.
Steps
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End the cruise
Open the trip and run End Trip. The wizard walks the close-out steps in order.
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Go to the Bills step
It's step 7 of 9. Tap the add button. On a crew member's phone signed in to the boat the step says bills are kept for the owner, captain and manager, so theirs are not shown there — and crew have no add button: the step says to give the bill to one of them.
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Fill it in
Date, vendor, category, amount. The note field is optional and is worth using for anything you'll want to recognise a year from now.
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Check it landed
Bills for the cruise show under the step with a running total. Tap a bill to edit it; Delete bill is in the same sheet, asks first, and you can undo straight afterwards.
Related
- Expense Report — what a span costPick a date range, read the totals by category and month, and hand out a PDF that adds the payee breakdown and every line item.
- Log a fuel stopRecord a fill-up so consumption math works.
- The End-Cruise wizard — 9 steps explainedClosing out a trip is a 9-step wizard ending on a recap you commit. Ending one leg mid-cruise runs the same wizard in a 5-step form.