Delete vs. archive — what happens
What delete actually does, what archive does instead, and the sixty minutes you have to change your mind.
YOU HAVE SIXTY MINUTES. Nearly every destructive action in theONE registers an undo, and a banner appears at the bottom of the screen with a countdown. Trips, vendors, logbook entries, observations, issues, maintenance jobs, credentials — delete one and you can put it back for an hour. (Notepad notes are archived, not deleted; see Notes, below.)
Three kinds of ending, and they are different:
- DELETE — the record goes. Undoable for sixty minutes from the banner, then gone.
- ARCHIVE — the record leaves the working list and keeps everything: history, photos, links. Restorable any time from Menu (☰) → Archive. Offered on vendors, observations, issues, maintenance, playbooks, credentials and notepad notes.
- CANCEL or SUSPEND — the record stays where it is and stops being live. A cancelled trip keeps its legs, float plan, costs and log; a suspended vendor keeps every person and session but loses access.
When you want the history, archive or cancel. Delete is for the thing that should never have existed.
Steps
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Deleting a trip
It removes the trip, every leg on it, and their costs, photos and voice memos, plus the iOS Calendar event and any crew invites still pending. YOU HAVE SIXTY MINUTES TO UNDO IT from the banner — the dialog says so too. Undo brings the trip back with its legs, costs, photos and voice memos. If one of its legs was recording its track, the recording stops before the trip goes, so the track so far is kept with the trip the undo brings back, and undo starts it recording again.
THREE THINGS IT DOES NOT BRING BACK: the iOS Calendar event, the End Trip snapshot (voided on delete, and deliberately not un-voided — the wizard re-captures), and any crew invites that were still pending, which the delete rescinds on the way past.
If you want the trip kept, do not delete it: Edit Trip → 'Cancel this trip?'. It is marked Cancelled and drops off Upcoming, and the legs, float plan, costs and log all stay. (There is no trip-level 'abort' — abort is a leg action.)
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Deleting a vendor takes more than you think
It removes the company card, every person on it, and EVERY work session — closed ones included, not just open ones. That is the whole record of what that vendor ever did on your boat. Undoable for sixty minutes; after that it is gone.
Two better doors, both on the vendor card:
- ARCHIVE VENDOR, above Delete. Keeps the people, the sessions and the history, and you can restore it from Menu (☰) → Archive.
- SUSPEND. The vendor and everything about them stays; access stops and any open session auto-closes. The card then reads 'Suspended', and Reactivate brings them back.
There is no toggle labelled 'Active'.
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Run-hours / service events archive
Tapping delete on a run-hours log or a service event soft-deletes — the row leaves the active list but stays on disk, so the system's service intervals remain auditable.
ONE CAVEAT WORTH KNOWING. The Archive screen covers seven kinds of record: maintenance, issues, observations, vendors, playbooks, credentials and notepad notes. Run-hours logs and service events are not among them and have no restore action of their own. So the sixty-minute banner is your only way back for these two: once it expires the row is still on disk but nothing in the app will show it to you again.
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Logbook entries delete on swipe
Swipe left on a logbook entry to delete. Undoable for sixty minutes from the banner — it goes back to the same place in the log, not to the end.
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Notes: the Notepad is where you write
Menu (☰) → Vessel & ops → Notes opens one page with three tabs. Notepad is where you write: new notes, edits, pins, and Archive when you are done with one (swipe left on it). An archived note leaves the list and keeps everything: the banner takes the archive back for sixty minutes, and after that you, as its author, or the owner bring it back from Menu (☰) → Archive. Notepad notes are archived, never deleted. The Older notes tab is the read-only list of the boat's operational notes.
Only the older Notes list is read-only.
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The undo banner
It appears at the bottom of the screen after a destructive action and counts down from SIXTY MINUTES — not five seconds. One tap puts the record back.
It is not a substitute for reading the confirmation dialog, and it does not follow you off the boat: leave the app long enough and the window closes. But it is there, it is long, and it is the reason most mistakes in theONE are recoverable.